https://www.thebalancecareers.com/administrative-job-titles-2061489 Be straightforward about your company’s mission, the specific duties involved, and even how the successful hire will contribute in the role. From patient records to budget sheets, Administrative Secretaries will often find themselves in charge of a variety of important documents. Preparing facilities and arranging refreshments for events, if required. All rights reserved. JOB DESCRIPTION JOB TITLE: PUBLIC WORKS ADMINISTRATIVE SECRETARY UNION:114 SG:9 CLASS TITLE: Administrative Secretary CS:Y FLSA:Y DEPARTMENT: Public Works – Administration EEO4CODE:AS JOB SUMMARY: Performs a variety of secretarial and administrative duties to support the Public Works Department’s Directing internal and external calls, emails, and faxes to designated departments. Recent versions of Microsoft Office software suites – Because they will need to create, analyze and file various types of spreadsheets and reports, Administrative Secretaries need to know how to use the programs included in Microsoft Office software suites, particularly Excel and Word. Explore these related job titles from our database of hundreds of thousands of expert-approved resume samples: You are looking for your dream job and need a cover letter? Standard telecommunications equipment – Due to the communicative and collaborative nature of their work, Administrative Secretaries must be able to operate standard telecommunications equipment, including telephones, intercoms and email. Reception. Administrative assistant job description: Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. © 2020 Job Hero Limited. administrative, secretarial, advanced clerical, and programmatic support functions in support of assigned. Secretaries are responsible for performing clerical and administrative duties inside an organization. Liaising with internal departments and communicating with the public. Secretary Job Description The secretary job description provides a list of the key tasks, duties and responsibilities associated with the secretarial job. The duties of a secretary or administrative assistant vary by industry and employer, but some tasks are common to many work settings. Primary function is to oversee all activities of the main church office as well as providing supervisory oversight to support staff including Secretaries, Receptionists and other clerical staff. They possess a high degree of professionalism, and never fail to be as courteous and confidential as possible. Job Description. Secretary to Chief Executive Officer provides administrative support in a variety of functions to the Chief Executive Officer that are focused on increasing the efficiency of the executive. Secretary is an entry-level job. Unlike other Secretaries, Administrative Secretaries are responsible for a variety of administrative aspects in addition to standard secretarial duties. department with only occasional instruction or assistance; relieve department head of administrative work. Completely free trial, no credit card required. They answer phones and direct calls to the proper party or take a message. Unlike other Secretaries, Administrative Secretaries are responsible for a variety of administrative aspects in addition to standard secretarial duties. How to write a Secretary job description. Job Types: Full-time, Part-time. Administrative Secretary Job Description Template. As a secretary/administrator, you'll need to: 1. use a word processing package such as Microsoft Word 2. audio and copy type 3. write letters 4. deal with telephone and email enquiries, using an email system (e.g. Do create a description title that accurately explains the position. This can involve taking inventory, keeping records of supplies purchased and purchasing new supplies. Because of this, Administrative Secretaries are responsible for ensuring that each document they receive is properly processed and filed. Clerical Secretary Job Description Clerical secretaries perform many administrative tasks in an office setting. Using this administration secretary hospital job description sample as a template, you will surely be able to find the right person to join your organization. Here are a few more best practices to help guide the writing process. Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors. Learn how to write a secretary job description … Proficiency in appointments scheduling and call forwarding systems. Advanced proficiency in managing documents, spreadsheets, and databases. In a medical office or a health-related industry (e.g. This can include word processing, typing, editing or formatting documents in an organized fashion. All entry-level secretaries should also have basic customer service skills, … We compiled this list of resources to help you continue exploring your career as an Administrative Secretary. They may work at government or educational institutions, or in corporate, legal, or medical departments. It also includes tasks like answering phone calls, taking messages and maintaining databases. Outstanding Administrative Secretaries are highly organized in performing a wide array of administrative duties. Executive Secretary Magazine – This group is moderated by the folks behind the global publication Executive Secretary Magazine. Salary estimates are based on 4,355 salaries submitted anonymously to Glassdoor by Administrative Secretary employees. Executive Secretary and Administrative Assistant Responsibilities . The following are examples of types of secretaries and administrative assistants: Executive secretaries and executive administrative assistants provide high-level administrative support for an … Here, share tips, ask questions and trade stories with more than 40,000 other Administrative Secretaries. Crowdstrike currently lists an Administrative Assistant opening under the “Administration” job family, but if you read the description, this position “supports multiple VPs and helps with the day-to-day operations of the company.” You can see that Admin is most often combined with Operations (another nebulous but critical department! To relieve their manager or department head of administrative responsibilities, Administrative Secretaries will frequently serve as a liaison between customers and the company. It is the role responsible for helping the management and administration with tasks and clerical duties to increase the efficiency of the office workflow. We make the hiring process one step easier by giving you a template to simply post to our site. Secretary responsibilities include: Answering phone calls and redirect them when necessary Managing the daily/weekly/monthly agenda and arrange new meetings and appointments Preparing and disseminating correspondence, memos and forms Secretaries work in a variety of industries where they complete administrative and clerical tasks. They also create reports, spreadsheets and presentati… Most administrative assistant duties will revolve around managing and distributing information within an office. To attract a pool of talented secretary candidates, you’ll need to keep your job posting brief and to the point. A typical day in the life of an administrative secretary might include: • Answering telephone lines, connecting callers with appropriate personnel, and taking messages as necessary Administrative Secretaries perform day-to-day administrative and secretarial duties in office environments. Exceptional filing, recordkeeping, and organizational skills. Administrative Secretaries in New York, Connecticut and the District of Columbia enjoy the highest median annual salary in the United States, earning $69,940, $68,400 and $66,080 per year respectively. They may respond to routine inquires and correspondence and send email, faxes and mail. Since their work tends to involve the handling of confidential or sensitive information, Administrative Secretaries often work in medical, legal, governmental or educational fields. In general office positions, secretarial duties involve helping new employees and visitors find their way around. Whether your office needs a data entry associate, a receptionist, or three new people in accounts payable, Monster has the office and administrative job descriptions you need to find the best candidates for any administrative or support role. We are seeking an energetic and capable Administrative Secretary to assist us with office administration. 3) File and retrieve corporate documents, records, and reports. 1. They are in charge of transferring callers to the appropriate member of staff, as well as ensuring that only relevant calls go through. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. Administrative Secretary Jobs An administrative secretary supports an organization, office, or department by efficiently handling clerical and logistical tasks. Processing, typing, editing, and formatting reports and documents. Sense of Professionalism. Secretaries and administrative assistants perform routine clerical and administrative duties. Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills. Secretary Job Description Template We are looking for an organized Secretary to perform administrative tasks as well as welcome guests and clients to the office. Common duties usually described in Secretary example resumes are handling correspondence, taking phone calls, greeting guests, writing reports, doing paperwork, and updating records. Often, Administrative Secretaries will be charged with monitoring the number of office supplies available in their office, as well as ordering replacement supplies as necessary. Reporting to management and performing secretarial duties. Microsoft Outlook) 5. photocopy and print various documents, sometimes on behalf of other colleagues 6. organise and store paperwork, documents and computer-based information 7. create and maintain filing and other office systems 8. keep diaries and arrange appointments 9. schedule and atten… Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings. The primary function of an Administrative Secretary is to ensure that the administrative operations of the office they work in run smoothly. Your role as an administrative secretary can involve working with managers, executives, and other personnel in a business or organizational office setting. Formal qualification in office administration, secretarial work, or related training. Your job description is the first touchpoint between your company and your new hire. The Secretary is responsible for answering phone calls, responding to emails and scheduling meetings. ). Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities. Administrative support functions are the key to making companies and business of all sizes work. 1-2 years of experience as an Administrative Secretary would be advantageous. According to the Bureau of Labor Statistics, Executive Secretaries and Executive Administrative Assistants (which includes Administrative Secretaries) make a median annual salary of $55,860. Standard office equipment – From faxes and scanners to printers and copiers, it’s essential that Administrative Secretaries are comfortable using standard office equipment. The secretary role will vary depending on the sector, the size of the employer and the level of the job. Monitoring office supplies and ordering replacements. Excellent written and verbal communication skills. Filing documents, as well as entering data and maintaining databases. Administrative Secretary Job Description The primary function of an Administrative Secretary is to ensure that the administrative operations of the office they work in run smoothly. Administrative Secretaries perform day-to-day administrative and secretarial duties in office environments. Ability to liaise internally and externally on administrative matters. Just like a normal Secretary, Administrative Secretaries must screen, answer and forward telephone calls, as well as other forms of correspondence. When entering data, whether it’s financial or personnel-related, Administrative Secretaries must be quick, discreet and accurate. Administrative Assistant Office Professionals (All Levels) – With over 180,000 members, this LinkedIn group is a great place to connect with other administrative professionals. Make sure to add salary, requirements, benefits, perks, and steps to apply for the specific role at your company. Responsible for confidential and time sensitive material. They may work at government or educational institutions, or in corporate, legal, or medical departments. They may schedule meetings and organize engineers’ calendars. Arranging and scheduling appointments, meetings, and events. 1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their... 2) Open, sort, and distribute incoming correspondence, including faxes and email. To ensure success as an Administrative Secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Our company is looking for a Administrative Secretary to join our team. Receptionist And Administrative Assistant. Their responsibilities include reporting to management, drafting documents and entering data, and scheduling appointments. If you plan on becoming an Administrative Secretary, make sure that you are familiar with the following tools. Working knowledge of printers, copiers, scanners, and fax machines. Perform a wide variety of varied, complex, sensitive, highly responsible, and confidential office. The lowest paid earn $34,880 per year, while the highest paid earn $83,070 per year. For this reason, Administrative Secretaries must be able to quickly learn how to operate several different types of software. My Perfect Cover Letter is your solution and takes the hassle out of cover letter writing. To be successful as a Secretary, you must be able to multitask. The Administrator should be … Specific job duties vary by experience, job title, and specialty. Among their duties they schedule meetings, manage projects, conduct researches, organize electronic files, etc. Administrative software – In today’s office environments, administrative software plays a major role in keeping things running smoothly. They usually perform their tasks using mail services, telephone, e-mail accounts, fax machines, photocopiers, and internet sources. The office job of a Medical Secretary or a Medical Administrative Assistant is very similar to the office job of an Administrative Assistant or Executive Secretary in a regular office. This person would report directly to the Senior Pastor/Executive Director/Department Manager. They typically report to a higher-up member of staff, such as a manager or executive, and work exclusively in a standard office environment. Read on to learn more about the training and career opportunities in this field. Administrative Secretary Interview Questions, Administrative Assistant Interview Questions, Administrative Officer Interview Questions. Supports managers and employees through a variety of tasks related to organization and communication. In addition to these general skills and personality traits, employers are seeking Administrative Secretaries with the following skills and qualifications. We analyzed multiple online job postings to identify the following key duties and responsibilities. Writing a Job Description Best Practices. Filter by location to see Administrative Secretary salaries in your area. You may also be required to manage office supplies. Due to the sheer amount of data that Administrative Secretaries handle, data entry is a significant part of their job. Successfully Administrative Secretaries are energetic, detail-oriented individuals who are just as adept at interpersonal interactions as they are at processing and analyzing data. Like most administrative assistants, engineering administrative assistants often oversee all administrative activities in support of engineers or engineering departments as they work on construction and other projects. To accomplish their daily goals, Administrative Secretaries use a wide array of tools. Being a medical or legal administrative assistant is more specialized and may require additional training. In order to ensure that the office in which they work runs smoothly and efficiently, Administrative Secretaries perform a wide array of tasks. This involves handling customer complaints, redirecting customers to the appropriate department, scheduling meetings with customers and recording customer queries. Create the perfect job-worthy cover letter effortlessly in just a few clicks! Administrative Assistant’s and Secretary’s Handbook – Whether you’re a beginner or a seasoned professional, this handbook can serves as an invaluable reference guide for all the tasks involved with being an Administrative Secretary. Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the executive for consideration. Job brief We are looking for a responsible Administrator to organize our company’s day-to-day operations. The national average salary for a Administrative Secretary is $29,525 in United States. The Association of Executive and Administrative Professionals – From discussion forums to job boards to newsletters, this professional association offers its members an array of benefits. Post a Administrative Secretary job to 100 job boards with one submission. This free Secretary job description sample template can help you attract an innovative and experienced Secretary to your company. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. Their responsibilities include reporting to management, drafting documents and entering data, and scheduling appointments. Observing best business practices and etiquette. Administrative Secretaries can be employed by any kind of company with a need for administrative and secretarial work. 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